Key List

What Key Management Involves

Key management covers the full lifecycle of a property’s keys, from receipt to return including:
Secure storage - keeping keys in a locked, monitored system (key cabinet, coded safe, or digital key management unit).
Accurate logging - recording every key movement, including who took it, when, and for what purpose.
Controlled access - ensuring only authorised staff, contractors, or partners can sign out keys.
Key identification - labelling keys in a way that is clear internally but does not reveal property addresses if lost.
Tracking and auditing - maintaining a full audit trail to show where keys are at any time.
Replacement and duplication control - managing new keys, spares, and landlord authorisation for copies.
End‑of‑tenancy processes - collecting keys from tenants, checking sets, and returning them to landlords or storing them for future lets.